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SharePoint Archiving

Extend the value and performance of SharePoint while optimizing system resources

Supports WSS v2, WSS v3, SPS 2003, MOSS 2007, SharePoint Foundation, and SharePoint Server 2010

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SharePoint Archiving

Managing storage costs while maintaining content access. View video

DocAve Archiver for Microsoft SharePoint

DocAve Archiver is the industry’s first truly seamless, business-rule aware, item-level archiving solution for Microsoft SharePoint with full content index and search support.

With data volumes increasing rapidly, companies can quickly run out of valuable SQL server space. When it is time to expand your production environment, consider implementing the DocAve Archiver instead of deploying additional SQL servers. Your company can save thousands just in license fees, and end-users can seamlessly search and view the archived content and fully access it from within an active SharePoint site.

As with all AvePoint software, DocAve Archiver leverages only fully supported Microsoft methodologies and API’s.

Key Advantages of the Archiver

Archive an Entire Site with a Single Click

Effortlessly offload entire Microsoft SharePoint sites as well as their child nodes to more cost-effective storage media, while maintaining the same level of accessibility. This helps organizations effectively manage site proliferation, improve server performance, and reduce storage costs.

See it in action

Click here to view a short video demonstration of the DocAve Archiver solution.

Free up SQL Storage Space to Reduce Cost

The Archiver allows you to dramatically reduce costs by reducing the number of SQL servers you need as your data expands. You can easily archive SharePoint data from production SQL servers in any local or network drive. Integrate with EMC Centera storage to de-duplicate documents, further optimizing storage resources.

Improve SharePoint Performance

The expansion of data tremendously affects back-end SharePoint storage not only from a cost standpoint, but also from a management perspective. Improve performance of the most commonly used data by archiving older data (example: older files and older versions). The Archiver will help free end-users of quota limitations, and provide unmatched manageability and scalability.

No impact on End-User Access to Archived SharePoint Data

Archived data can always be accessed by end-users via a stub (redirect URL) on its “old” SharePoint location. It can be searched for via native SharePoint search, viewed, and, if any modifications are necessary, restored to its original location. Leveraging the Remote BLOB Storage API, the storage outside the SQL server is practically transparent to the end-user. No special skills or end-user permission to the DocAve Archiver is required, because it operates within the active Microsoft SharePoint environment.

Secure Environment for Upholding Privacy and Confidentiality

Robust 128-bit data encryption (included for optional configuration), enterprise-strength compression, online patch and license management, secure password-protected access to the interface with different roles and permissions for administrator accounts ensure complete data integrity.

For help in Government compliance regulations, consider DocAve Compliance Archiver for SharePoint

Next:Technical Overview

DocAve Archiver Technical Overview

in DocAve v5 for WSS 3.0, MOSS 2007, and SharePoint 2010:

Fully-indexed archive Data delivers industry-leading Archive restore speeds
Enhanced seamless SharePoint integration leveraging the Remote BLOB Storage API

Review Deployment Scenario

DocAve Archiver features:

Out-of-the-box Web Part provides archive data browse, search, and restore capabilities, providing end users with a familiar interface to retrieve archived documents.
Archive anything from entire site collections to specific documents or document versions with DocAve’s rule-based archiving plans or straight from SharePoint.
Preview SharePoint objects covered by archiving rules, and perform test runs before executing an archive process.
Archive SharePoint content to any local, network, or cloud drive or to anything that resembles a file system; does not require storage to expensive SQL space. Archive to EMC Centera storage to de-duplicate documents, further optimizing storage resources.
When an item is archived, a stub remains in SharePoint, allowing the content to be indexed and searched by end-users.
End-users can view archived items without having to un-archive the item back to the production environment.
Flexible permissions allows administrators to prevent end-users from restoring data. To modify an item, it must be un-archived. Permission limits each end-user to un-archive only their items (they can contact an administrator to un-archive for them).
A centralized browser-based interface (integrated with Active Directory) across all SharePoint environments allows Archiver management.
Full-fidelity item-level restore (un-archive), with full text keyword and identification criteria mask search.
Archives and restores all lists, libraries and items, including Events, Links, Tasks, Contacts, Announcements, Discussion Boards, Surveys, Issues, Custom Lists, Areas, Sub Areas, Portal Links, Layout Templates, and Security Meta Data.
Fast, 60GB per hour per plan archiving restores data directly to the live environment without the need to restore to a transitory media first.
Granular error and archiving process reporting to customized administrator groups.
Robust 128-bit data encryption, enterprise-strength data compression, and multi-language support enables global deployment of Microsoft SharePoint Products and Technologies.

Note: Presently DocAve v5 supports WSS 3.0, MOSS 2007, and SharePoint 2010. For current SPS 2003 and WSS 2.0 support, please utilize DocAve 4.5.

Next:Guides and Resources

DocAve Archiver Resources

DocAve ROI Calculator:

Calculate the savings you'll experience by deploying DocAve

Product Brochure:

DocAve Archiver for SharePoint
Extending the Value of SharePoint While Optimizing Content Storage

Intelligently Reducing SharePoint Costs through Storage Optimization

eGuides:

Intelligently Reducing SharePoint Costs through Storage Optimization
This eGuide by Don Jones reviews the major limitations of native storage options within SharePoint and discusses the goals necessary for implementing scalable storage optimization solutions.
The Essential Guide to Optimizing SharePoint Storage
This eGuide by Satish Jakka discusses options for ridding SharePoint's SQL database of Binary Large Objects (BLOB's) to siginificantly decrease database costs and improve content lifecycle management in SharePoint.