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Embrace the Cloud with Microsoft SharePoint and DocAve

Embrace the Cloud with Microsoft SharePoint and DocAve

Cloud Integration

What is the “cloud”?

The “cloud” is undoubtedly one of the leading IT buzzwords of recent years. According to Forrester Research, the global market for cloud computing will grow from $40.7 billion in 2011 to more than $241 billion in 2020. That’s approximately a 488% increase in less than one decade.

While there are many definitions, Gartner Research defines it as “A style of Computing where scalable and elastic IT capabilities are provided as a service to multiple customers using Internet technologies.” Cloud computing relies on sharing of resources to achieve coherence and economies of scale similar to a utility (like the electricity grid) over a network. At the foundation of cloud computing is the broader concept of converged infrastructure and shared services.1

Cloud Service Models:

Infrastructure as a Service
  • Hosting providers (e.g. Windows Azure Virtual Machines and Rackspace Cloud) maintain the hardware, servers, and network components
  • Organizations are responsible for maintaining the operating systems, application software, storage, firewalls, load balancers, and networks – resulting in a much greater control over installed software and applications (e.g. Windows Azure)
Platform as a Service
  • Hosting providers (e.g. Microsoft Windows Azure SQL Database) maintain networks, servers, storage, Operating System (OS), programming language, and databases
  • Organizations can build their own solutions, delivered either as an application or a service
Software as a Service
  • Hosting providers (e.g. Microsoft Office 365) is responsible for software and application maintenance
  • Organizations often pay per user as well as for storage use; data is accessed by end-users via a thin client such as a web browser

The following timeline illustrates some of the prominent moves by large vendors to provide cloud services to businesses:

1 http://en.wikipedia.org/wiki/Cloud_computing

Benefits: Why move to the Cloud?

  • Manageability

    Focus IT efforts more on driving business productivity optimizations and less on maintenance.

  • Scalability

    No hardware setup, and no crossing wires – add virtual infrastructure as needed.

  • Binding Service Level Agreements

    Disaster recovery plans such as geo-redundant data center with a stand-by replica data center allow cloud hosting providers to ensure minimal service interruption and maintain 99.9% uptime.

  • Firewalls and Access

    Cloud solutions are typically hosted on infrastructure that is accessible over the Internet, and are already built to meet stringent compliance and privacy standards.

  • Sustainability

    Cloud infrastructure consolidates server resources and optimizes power usage, potentially reducing your carbon footprint.

What are my cloud deployment options for Microsoft® SharePoint®?

Organizations have a number of options available to them for how to either incorporate cloud-hosted assets into their existing infrastructure or utilize the cloud to replace their existing infrastructure.

Hybrid on-premise infrastructure and storage with cloud storage for data offloading:

Moving to the cloud may not always be an option due to concerns over compliance with corporate or industry policies. For example, it may be a requirement to store customer information in on-premise storage and prevent the shipment of this information on hard drives or via File Transfer Protocol (FTP) to migrate into cloud services. A hybrid setup using the cloud for offloading certain data means saving on storage cost without losing the security and privacy for sensitive data.

Location may be another reason to keep infrastructure and storage on-premise. Since cloud resources are accessed via the internet, poor bandwidth results in degraded quality of service. Having an on-premise setup provides users with the necessary resources for higher productivity. In this case, cloud storage can be used as a more economical storage option for backup and archive data – the data transfer can be planned for non-business hours so as not to impact service.

Hybrid (on-premise and cloud) infrastructure and storage:

While compliance with corporate or industry policies may dictate that sensitive data, such as customer information, must remain on-premise for some, others may not feel secure with corporate data residing outside the enterprise’s walls. Since cloud hardware is maintained by hosting providers, non-employee IT administrators possess a high level of access and control over the information. Hybrid setups with both on-premise and cloud infrastructure and storage give organizations the control of on-premise with the flexibility provided by cloud solutions:

  • On-premise intranet with cloud-hosted extranet: Maintain control over internal information with the traditional on-premise deployment, but provide your customers with the uptime offered by cloud hosting providers without the hassle of hardware maintenance.
  • On-premise production deployment with temporary cloud-hosted test and development environments: Spin up on-demand testing and development environments removes the cost of maintaining up to date hardware that idles when not needed.
  • On-premise deployment with cloud-hosted partner portals: Collaborate with partners through cloud portals paying only for the users involved in the projects without worrying about security risks.

All-in cloud deployment:

With everything hosted on the cloud – infrastructure, operating systems, and applications – hardware maintenance lies with the hosting provider, allowing organizations to focus IT efforts on improving services. While data is not stored on-site, cloud hosting providers already have high security measures in place to ensure the safety of their customers’ data.

Related Products

Cloud computing undoubtedly reduces the burden of maintaining hardware for IT staff, but virtualized infrastructure still requires support and management. Data recovery; content organization and reorganization; usage analysis; and content ownership and security all remain substantial concerns for a successful SharePoint deployment.

Integrate cloud computing using AvePoint’s trusted administration and management tools. Designed with dynamic business needs in mind, our cloud solution supports both on-premise and virtualized cloud infrastructure. Enterprise technology flexible enough to meet the different needs of businesses helps maximize SharePoint investments by addressing major concerns for businesses adopting cloud computing:

AvePoint Product Features
DocAve Online

DocAve Online offers simplified Office 365 administration and security management, content restructuring, synchronization, and publication.

DocAve Online now offers granular content protection for SharePoint Online, OneDrive for Business, and Exchange Online; failover capabilities; and comprehensive audit reporting.

DocAve Online is a Software as a Service (SaaS) offering by AvePoint, hosted on Infrastructure as a Service (IaaS) offerings by Windows Azure or Amazon Web Services.

DocAve Administrator Centralize access controls to reduce cost of maintenance across the entire SharePoint deployment.
DocAve Content Manager Utilize SharePoint’s site-based architecture to design an ECM system aligned with organizational structure as enterprises continue to evolve their business and technical initiatives.
DocAve Granular Backup and Restore Granularly restore – down to the item-level – with minimal business interruption and data loss
DocAve Replicator Scale globally while managing content locally. Replicate content, configurations, and security settings between a single site, across multiple sites, or across geo-distributed SharePoint environments.

AvePoint and Cloud Providers

Click on the Cloud provider below to learn more about how DocAve integrates with or supports each Cloud provider.

Amazon Web Services
Windows Azure
Microsoft Office 365
Hosting Providers

Amazon Web Services

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Migration to the Cloud: For organizations looking to migrate all or a portion of their SharePoint environment – whether specific sites or workloads – to Amazon’s Elastic Compute Cloud (Amazon EC2), AvePoint’s DocAve Software Platform offers a flexible solution to ensure content is seamlessly transferred to the cloud.

Optimize SharePoint Storage: For organizations looking to extend their SharePoint storage architecture into the cloud, AvePoint’s DocAve Software Platform can store Binary Large Objects (BLOBs), backup files, archive files, and audit logs on Amazon S3 to reduce storage costs for long-term retention.

Manage Amazon-hosted SharePoint Assets: Organizations that want to avoid the overhead of an on-premises infrastructure, but maintain control over SharePoint sites and solutions as if they resided on premises, may elect to run SharePoint environments completely in Amazon EC2. AvePoint’s DocAve Software Platform can be installed and run Amazon EC2 to help organizations migrate to, and fully manage, protect, and optimize Amazon-hosted SharePoint assets – and even seamlessly manage hybrid on-premises and Amazon-hosted SharePoint environments.

Windows Azure

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Microsoft Office 365 Management as a Service: Manage Office 365 hosted SharePoint assets with DocAve Online. DocAve Online is hosted on Windows Azure and offers powerful backup, administration, and management capabilities as a service.

Optimize SharePoint Storage: For organizations looking to extend their SharePoint storage architecture into the cloud, AvePoint's DocAve Software Platform can store Binary Large Objects (BLOBs), backup files, archive files, and audit logs on Windows Azure to reduce storage costs for long-term retention.

Manage Azure-hosted SharePoint Assets: Organizations that want to avoid the overhead of an on-premises infrastructure, but maintain control over SharePoint sites and solutions as if they resided on premises, may elect to run SharePoint environments in Windows Azure. AvePoint's DocAve Software Platform can be installed and run on Azure to help organizations migrate to, and fully manage, protect, and optimize Azure-hosted, or hybrid, SharePoint environments.

Microsoft Office 365

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Migration to the Cloud: For organizations looking to migrate all or a portion of their SharePoint environment – whether specific sites or workloads – AvePoint's DocAve Software Platform offers a flexible solution to ensure content is seamlessly transferred to the cloud. DocAve Migrator offers a smooth and simplified transition to SharePoint 2010 or an on-premises staging environment from:

  • Lotus Notes
  • eRoom Documentum
  • File Shares
  • Microsoft Office SharePoint Server 2007
  • Exchange Public Folder
  • LiveLink

DocAve then seamlessly moves, copies, or restructures content within or across hybrid on-premises and Office 365 environments with DocAve Content Manager.

Learn more about SharePoint Migration options with DocAve

Cloud Management: Organizations that wish to go "all in" and avoid having any on-premises infrastructure can manage Office 365 hosted SharePoint assets with DocAve Online. DocAve Online is hosted on Windows Azure and offers powerful backup, administration, and management capabilities as a service. DocAve Online offers permissions management, content migration and granular backup capabilities via DocAve Administrator, Content Manager and Backup and Restore tools.

Hybrid Management: In order to seamlessly manage both on-premises and cloud hosted SharePoint assets, organizations can utilize AvePoint's DocAve Software Platform to manage, synchronize, and protect your SharePoint content on premises and in the cloud with:



Hosting Providers

Redline

Migration to the Cloud: For organizations looking to migrate all or a portion of their SharePoint environment – whether specific sites or workloads – AvePoint's DocAve Software Platform offers a flexible solution to ensure content is seamlessly transferred to the cloud.

Manage Hosted SharePoint Assets: Assets: Organizations that want to avoid the overhead of an on-premises infrastructure, but maintain control over SharePoint sites and solutions as if they resided on premises, may elect to subscribe to dedicated servers to host SharePoint infrastructure. AvePoint's DocAve Software Platform can be installed and run dedicated servers to help organizations migrate to, and fully manage, protect, and optimize fully hosted or hybrid SharePoint environments.

Hybrid Management: In order to seamlessly manage both on-premises and cloud hosted SharePoint assets, organizations can utilize AvePoint's DocAve Software Platform to manage permissions and replicate, publish, move, or migrate content across SharePoint sites – no matter where they reside.

Next Steps

  1. Read through AvePoint's Office 365 SharePoint Online- Architectural Considerations white paper and Cloud Solution Brief
  2. Watch our Microsoft SharePoint Uncensored: An Exclusive Webcast Series video Office 365: Does it Work in a Leap Year? or download the PDF version
  3. Contact Sales for a personalized demonstration
  4. Download a free trial of the DocAve Software Platform
  5. AvePoint Client Services Brochure
Cloud Integration